Fund Officer Services

GRC Compliance Advisory Services
Fund Officer Services

ACA’s Fund Officer model provides a hands-on, tailored approach by placing experienced and independent Fund Officers close to the Fund’s Board of Trustees. Our Fund Officers are often exposed to multiple administrators, counsel, and advisors, gaining valuable industry perspective and allowing for a better understanding of best practices.

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How we help

Our team can take on a variety of functions for your firm.

President

ACA can serve as President of a Trust and assist investment managers in cost-effectively managing the business activities and oversight requirements of their fund business.

Fund Chief Compliance Officer

ACA delivers independent Fund Chief Compliance Officer (CCO) solutions for many pooled products, including open-end, closed-end and exchange-traded funds. We can also provide an interim Fund CCO during a transition period or provide support for your existing Fund CCO. The Fund Chief Compliance Officer will implement a comprehensive fund compliance program with the below attributes.

Policies and procedures
Risk assessment
Compliance log and calendar
Service provider oversight
CCO monitoring and testing
CCO board communication

Principal Financial Officer and Principal Executive Officer

ACA’s Treasurer Services professionals interact with leading service providers, audit firms, and advisors, and continuously monitor emerging regulatory requirements to ensure your funds remain compliant.

Sarbanes-Oxley certification reviews for fund SEC filings
Assistance with disclosure control committee structure
Assistance with fair valuation pricing procedures
Fund contract review
Assistance with Contract Negotiations

Anti-Money Laundering Officer

ACA offers a range of Anti-Money Laundering (AML) solutions. Our independent fund AML Compliance Officer will conduct periodic reviews of the fund’s AML program to incorporate new or changed regulations and best practice recommendations. We will review the adequacy of the policies and procedures of the AML program and its service providers and assess the effectiveness of its implementation. Additionally, we will design or review risk-based testing methods for the AML program’s policies and procedures, conduct an annual assessment of the AML program and prepare appropriate Board reports. Lastly, we will attend Board meetings as requested.

Regulatory Administration (Corporate Secretarial Services)

ACA’s regulatory administration team focuses on regulatory filings, board meeting support and management, and corporate secretarial services. We help keep our clients compliant with applicable laws and provides best practice procedures and guidance. Our effective process management is designed to meet latest governance requirements. ACA will serve as fund Secretary or Assistant Secretary which will conserve valuable legal resources on your side. Additionally, we will handle the filing of proxy statements and related solicitation material with the SEC, attend Board meetings and coordinate record holder research and tabulation processes.

Benefits

Our Fund Officer Services offer a number of benefits.

Separation of roles

Our Treasurers, Fund CCOs, and Advisor CCOs work closely together, encouraging collaboration while increasing the independence of each position.

Best-practice perspective

Our team is often exposed to multiple administrators, counsel, and advisors, gaining valuable industry perspective.

Limited engagements

Team members strike a balance in their workload, ensuring their ability to provide tailored client solutions rather than off-the-shelf programs.

Senior staffing

Our candidates typically bring 10-15 years of strong operational and legal backgrounds to their compliance and treasurer roles.

Hands-on approach

We believe in the value of a "roll up your sleeves" attitude. We do not rely heavily on junior team members and maintain strong first-hand client knowledge.

Access to peers

Each ACA team member has access to the experienced compliance professionals who serve alongside them in fund officer and advisor CCO roles.